Archiving Policy

Digital Archiving and Long-Term Preservation Policy

The Journal of AI-Integrated Medical Sciences (JAIMS) is committed to ensuring the long-term preservation, integrity, accessibility, and discoverability of its scholarly content. The journal recognizes digital preservation as an essential component of responsible scholarly publishing and maintains an archiving strategy designed to protect the scholarly record against website failure, technological change, organizational disruption, or discontinuation of the journal.

JAIMS considers the preservation of the scholarly record a responsibility that extends beyond the current availability of articles on the journal website. Accordingly, published content is preserved through multiple layers of digital archiving and repository-based preservation wherever available and appropriate.

1. Permanent Preservation of Published Content

All formally published scholarly content, including research articles, reviews, editorials, protocols, case reports, and other citable contributions, is intended to remain part of the permanent scholarly record.

Once published, an article is not ordinarily removed from the journal's online archive. Where a published article requires correction, expression of concern, retraction, or other post-publication action, the original publication record is retained and appropriately linked to the relevant editorial notice to preserve the transparency and integrity of the scholarly record.

The journal does not replace or silently overwrite the original version of a published article. Where substantive post-publication changes are necessary, the journal maintains an appropriate version history or editorial record.

2. Digital Preservation and Redundancy

JAIMS uses a redundant preservation approach in which preservation of scholarly content is not dependent solely on the journal's primary website or hosting infrastructure.

The journal maintains archival copies of published content and associated bibliographic metadata through appropriate digital preservation, repository, or archival mechanisms. Where technically and institutionally available, JAIMS supports preservation through established scholarly archiving services and repositories that provide persistent access and long-term stewardship.

The journal's preservation strategy may include:

  • Institutional or subject repositories

  • Trusted digital preservation services

  • Long-term scholarly archives

  • OAI-PMH-compatible repositories

  • Repository-based preservation of article files and metadata

  • Persistent identifier-based records

  • Secure journal-level backups and redundant storage

The preservation strategy may be expanded or updated as recognized scholarly preservation services and infrastructure evolve.

3. Preservation Beyond the Journal Website

JAIMS recognizes that continued availability of content should not depend exclusively on the operational continuity of the journal's website.

Accordingly, the journal seeks to ensure that published scholarly content can remain identifiable and recoverable in the event of website migration, hosting failure, platform changes, technical disruption, or interruption of journal operations.

Where applicable, archival copies are maintained independently of the primary publishing platform. This provides an additional layer of protection for the scholarly record and supports continuity of access over the long term.

4. Persistent Identifiers and Metadata Preservation

JAIMS assigns persistent identifiers, including Digital Object Identifiers (DOIs) where applicable, to published scholarly content.

Article metadata associated with persistent identifiers is maintained with the publication record and may include:

  • Article title

  • Author names and affiliations

  • Abstract

  • Keywords

  • Publication date

  • Journal information

  • Article type

  • DOI

  • References

  • Funding information

  • Conflict-of-interest declarations

  • Ethical statements

  • Data availability statements

  • Other relevant bibliographic metadata

Persistent identifiers and structured metadata support the continued discoverability, citation, linking, indexing, and preservation of JAIMS publications across scholarly communication systems.

5. Version Integrity and Scholarly Record

JAIMS maintains the integrity of the published scholarly record.

Published articles are not routinely deleted because of subsequent editorial, author, or indexing considerations. Where an article requires correction, retraction, withdrawal, or an expression of concern, the journal maintains an appropriate connection between the original article and the subsequent editorial record.

Retractions and corrections are clearly identified and linked to the affected publication wherever technically possible. This approach ensures that the historical publication record remains transparent and that readers can distinguish the original publication from subsequent editorial actions.

6. Repository and Interoperability

JAIMS supports interoperability with established scholarly communication infrastructure and encourages the preservation and dissemination of article metadata through standards commonly used by scholarly repositories and indexing services.

The journal supports structured metadata and machine-readable publication information where technically applicable, facilitating harvesting, discovery, linking, preservation, and integration with scholarly databases and repositories.

Where appropriate, JAIMS may deposit or make available article metadata and full-text content through recognized repositories, preservation services, or other scholarly infrastructure consistent with applicable policies and licensing arrangements.

7. Open Access and Long-Term Availability

JAIMS publishes scholarly content under its stated open-access and licensing policies. Long-term preservation is intended to support continued scholarly access to the published literature while respecting the copyright and licensing conditions associated with each publication.

The journal's preservation policy is designed to ensure that archival copies remain available for future researchers, clinicians, institutions, indexing services, repositories, and other legitimate scholarly users.

8. Continuity in the Event of Journal Discontinuation

In the event that JAIMS ceases publication, the journal will make reasonable efforts to preserve its existing scholarly record through established archival, repository, or digital preservation infrastructure.

Previously published articles will remain part of the scholarly record, subject to the capabilities and policies of the preservation services and repositories involved. Persistent identifiers and bibliographic metadata will be retained wherever possible to support continued citation and discovery.

Discontinuation of active publication will therefore not, by itself, constitute grounds for deletion of the journal's previously published scholarly content.

9. Preservation Responsibility

The Editor-in-Chief and Publisher of JAIMS are responsible for overseeing the journal's digital preservation strategy and for periodically reviewing the adequacy of its archiving arrangements.

The journal may update its preservation mechanisms as recognized standards, infrastructure, technologies, and scholarly communication practices develop.

Any material change to the journal's preservation arrangements will be documented through the journal's policies or website where appropriate.

10. Commitment to the Permanent Scholarly Record

JAIMS views digital preservation as an integral component of research integrity, publication ethics, transparency, and responsible open-access publishing.

The journal's archiving approach is designed to ensure that scholarly content remains:

Preserved → Identifiable → Discoverable → Citable → Recoverable → Accessible

over the long term.

JAIMS is committed to maintaining a durable scholarly record that can support clinical research, evidence synthesis, medical education, healthcare practice, and future scientific investigation.

Archiving Principle: Publication is not the end of the scholarly process; preservation ensures that the evidence remains part of the scientific record.